Travel Buyer Senior
Location: West Jordan
Posted on: June 23, 2025
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Job Description:
GENERAL FUNCTION Under the supervision of the Director of
Purchasing, the Travel Buyer Senior approves, researches, schedules
and procures travel arrangements for District employees and student
clubs or teams. Travel arrangements may include airfare, hotel,
chartered buses, conference registration, ground transportation and
any other travel arrangements needed for in-state or out-of-state
travel. Incumbent provides exceptional customer service to
potential travelers by professionally communicating estimates and
options available for various travel needs. Assists the Director in
establishing travel policies and procedures for the District.
Incumbent acts as a resource to the Travel Buyer and ensures that
travel reservations are accurate and follows District policy and
procedure. ESSENTIAL FUNCTIONS Research, schedule and procure
travel arrangements for District employees or student clubs/teams
at the lowest possible fares and according to District policy.
Travel arrangements include airfare, hotel, conference
registration, ground transportation and any travel arrangements
needed for in-state and out-of-state travel. Negotiate with
preferred vendors to maximize savings for the District. Approve
travel requests while ensuring the proper coding is used, follow
through on pre-paid travel expenses, verify correct pricing and
oversee post-travel expense reimbursements are accurately tracked.
Follow District policies and procedures to ensure productivity,
accuracy of work, invoicing, etc. Evaluate employee performance and
is an authorized evaluator under the Jordan Education Support
Professional Evaluation System. Research and provide solutions to
travel-related problems that travelers may have experienced with
arrangements provided. Keep director promptly and fully informed of
all problems or unusual matters of significance and take prompt
corrective action where necessary or suggest alternative courses of
action which may be taken. Maintain a favorable working
relationship with all other District employees to foster and
promote a cooperative and harmonious working climate which will be
conducive to maximum employee morale, productivity and
efficiency/effectiveness. Procure service contracts to be used for
both in-state and out-of-state travel requests. Manage the contract
to ensure compliance with pre-determined rates and variable costs.
Provides excellent customer service for individuals and groups that
travel for educational experiences and professional development
opportunities. May require occasional work outside of regular work
hours to assist travelers that have immediate need of help to
resolve urgent issues. Represent the District in a professional,
ethical and positive manner. Create and maintain a clean and
organized office environment. Maintain records and required
information in a secure location. Maintain confidentiality of all
employee and student information. This position requires punctual
and regular daily attendance at work location. NON-ESSENTIAL
FUNCTIONS Other duties as assigned. QUALIFICATION REQUIREMENTS
Incumbent must be fingerprinted and clear a criminal background
check. Minimum Job Qualifications: Requires a Bachelor’s degree in
business or related field plus four years of direct travel related
work experience or an equivalent combination of education and
directly related work experience. Demonstrated supervisory
experience highly preferred. . Requires knowledge of travel
reservation systems and experience using those systems. Experience
as a travel agent booking groups a plus. Requires a variety of
problem-solving skills, contract management experience and
compliance auditing experience. Requires ability to effectively
communicate, both orally and in writing, with clarity of form and
structure. Requires knowledge of government purchasing policies and
procedures. Requires excellent interpersonal skills. Interacts with
District and school personnel, District administrators, vendors and
hotel representatives. Requires ability to build rapport with all
stakeholders. Must demonstrate and exercise good judgment in
dealing with other departments and schools to foster trust and
cooperation. Requires attention to detail, concentration, speed and
accuracy despite frequent interruptions. Some stress arises from
requirement to meet deadlines. Requires skill in reviewing and
understanding contracts, as well as legal expectations of other
types of contracts. Requires verified computer skills, especially
using Microsoft Office software. Experience with Skyward Financial
software a plus. Must be self-motivated and proactive in completing
tasks with minimal direction. Machines, Tools & Equipment Used:
Standard office equipment and machines (e.g. computer, fax and copy
machine). Physical Requirements – Not limited to the following:
While performing the duties of this job, incumbent is regularly
required to speak and/or hear. Is frequently required to sit;
stand; walk; may occasionally reach with hands and arms and stoop,
kneel, or crouch. Is occasionally required to use hands to handle
or feel. Must frequently lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, color vision
and depth perception.
Keywords: , Ogden , Travel Buyer Senior, Hospitality & Tourism , West Jordan, Utah
