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Staff Assistant (12 month register)

Company: Internal Revenue Service
Location: Ogden
Posted on: January 19, 2023

Job Description:



Duties

WHAT IS THE OFICE OF ONLINE SERVICES (OLS)DIVISION?

A description of the business units can be found at:



Vacancies will be filled in the following specialty areas: Online Services



The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.


  • Reviews and analyzes the effectiveness of operating procedures, work flow, inter-functional coordination, and organization of an operating division's or business unit's operations through personal observation, conferences, and status reports and data. Prepares resulting documents from these reviews, reporting on progress toward achievement of program initiatives and subsequent recommendations.
  • Plans, organizes, and/or leads all phases of multifunctional efforts to evaluate plans and proposals of projects involving broad areas of work processes, operational practices, and integration between various functional areas. Projects and studies involve providing technical expertise; directing the analysis and evaluation of plans and proposals of projects; assessing accomplishment of program and management goals and objectives; and prescribing or formulating new/revised policy.
  • Assesses impact of new or modified program requirements. Prepares long-range forecasts of developments relevant to areas of expertise. Identifies and analyzes critical problems and issues, the timing and sequence of key program events and milestones, resource utilization, and constraints, and coordination of management controls. Develops innovative solutions, documents findings and conclusions, and makes presentations.
  • Exercises financial plan management responsibility for the operating division or business unit. Prepares, maintains, and executes the financial plan involving all categories of expenditures. Reviews, analyzes, makes recommendations, and/or develops contingency plans based on financial analyses and reports. Identifies trends and anticipates any adverse impact on budget and/or work plans.
  • Monitors and evaluates the division's or business unit's organizational structure, ensuring that Authorized Staffing Pattern (ASP) and span of control guidelines are met. Reviews all proposed changes and provides analysis and assessment in relation to the currently-approved organizational template, funding availability, and sound position management principles. Recommends acceptance of and/or modifications to the proposed change(s) to top management.
  • Obtain and use a Government-issued charge card for business-related travel.




    Requirements
    Conditions of Employment




    • Must be a U.S. Citizen or National and provide proof of U.S. Citizenship. (Birth certificate showing birth in the U.S; Unexpired U.S. Passport; Certificate of Citizenship or Naturalization; or Report of Birth Abroad of a U.S. Citizen (Form FS-240))

    • Must successfully complete a background investigation, including a FBI criminal history record check (fingerprint check).





      Qualifications

      Federal experience is not required. The experience may have been gained in the public sector, private sector or One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.



      You must meet the following requirements by the closing date of this announcement:



      SPECIALIZED EXPERIENCE: Applicants must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 level in the Federal Service. Examples of specialized experience includes:

      demonstrated extensive analytical and evaluative methods and understanding of the administration of programs to participate in the assessment of program development, determine appropriate evaluation and measurement techniques, identify significant program or resource issues, and improve management processes and systems. Extensive knowledge of the operating division's organization, policies, practices, and program objectives sufficient to participate in the development of guidance, assessment of resource utilization, and development and implementation of changes to current processes and procedures. In addition, your experience should demonstrate the ability to apply practices and methods of financial management, this can be demonstrated by assignments where you prepared and maintained the financial plan involving all categories of expenditures and participated in the budget process involving financial review and analysis; Oral and written communication techniques to present plans and proposals convincingly, negotiate effectively, and reconcile conflicting interests and points of view, as well as the ability to maintain effective relationship with others sufficient to reach agreement on changed work practices and objectives.



      For more information on qualifications please refer to .



      Education

      For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.



      A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to .



      FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click for Foreign Education Credentialing instructions.



      Additional information


      • Subject to a 1-year probationary period (unless already completed).
      • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

      • We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.

      • This is a non-bargaining unit position.
      • Tour of Duty: Monday-Friday: Day Shift
      • Alternative work schedule, staggered work hours or telework may be available.
      • Relocation expenses - no
      • May be eligible for telework based on IRS policy. If you are in a telework eligible position, you may be directed to temporarily telework on a full-time basis due to COVID 19. Employees must be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. Once normal operations resume, employees may be directed back to the office to perform the duties of their position. Telework eligibility does not guarantee telework; employees must meet and sustain IRS telework eligibility requirements and supervisor's approval to participate in the IRS Telework Program. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.



        Though many locations may be listed, you will be limited to a maximum of 3 location choices. Please consider each location carefully when applying. If you are selected for a position at one of your location selections, that location will become your official post of duty.



        This is an open continuous announcement which allows applicants to apply up to the closing date of the announcement 11/01/2023. The register will be used to fill an anticipated 3. Selections may be made from certificates issued up to 12 months after the 1st cut-off date listed below. Contingent upon funding and space requirements, one or more vacancies may be filled at the locations listed in this announcement as they become available. Applicants need to apply and/or update their applications by 11:59 pm ET at the close of each of the following cutoff dates to be considered 1/31/2023, 2/28/2023, 3/31/2023, 4/30/2023, 5/31/2023. This announcement may be amended to include additional cut-off dates within the 12-month period if needed, not later than 5 workdays prior to the cut-off date or the final selection date.






        • Benefits



          A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .






          Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.







          Required Documents


          The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.



        • Online Application - Questionnaire
        • Education - See Education Section above
        • Registration/License (if applicable) - active, current registration/license

        • Military Spouses (if applicable) - You MUST submit verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage) AND:



          • a copy of your spouse's active military orders; OR
          • verification of your spouse's 100% service-connected disability (e.g., VA Letter and/or DD-214); OR
          • verification of the service member's death while on active duty (DD-1300/Death Certificate). You are not eligible if you were not married to the veteran at the time of death or have since remarried.





          • High School Diploma (or equivalent) - If you are 16 or 17 years of age, you MUST submit documentation of graduation from high school (or equivalent); OR completion of a formal vocational training program; OR statement from school authorities agreeing with your decision to pursue employment rather than continuing your education.

            Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).




            How to Apply

            The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on 11/01/2023 and/or cut-off dates in this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on 11/01/2023.



            To preview the Application Questionnaire, please click the following link:

            • To begin the application process, click the "Apply Online" button.
            • You will be re-directed to USA STAFFING to complete your application process; answer the online questions and submit all required documents. (To submit supporting documents, import documents from USAJOBS to the appropriate document types. If the document you need was not imported from USAJOBS, you may upload it directly into this application. To protect your privacy, we suggest you first remove your SSN).
            • To complete, you must click the "Submit Application" button prior to 11:59 PM (ET) on 11/01/2023.

              To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.



              To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: . All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: .





              Agency contact information


              IRS Philadelphia External



              Email





              Address


              OLS - Online Service

              1111 Constitution Ave NW

              Washington, DC 20224

              US






              Next steps


              Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at . We provide reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you require this for any part of the application and hiring process.



              Once your application package and online questionnaire is received you will receive an acknowledgement email. You are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you. You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status." For a more detailed update of your application status, you may click on "more information." Please notify us if your contact information changes after the closing date of the announcement. If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.



              Fair & Transparent

              The Federal hiring process is set up to be fair and transparent. Please read the following guidance.











Keywords: Internal Revenue Service, Ogden , Staff Assistant (12 month register), Other , Ogden, Utah

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